How to File EEI in ACE

Exporters that move goods out of the United States report shipments using the Automated Export System (AES) in the Automated Commercial Environment (ACE). The Census Bureau and Customs and Border Protection (CBP) collect export data for statistics purposes and trade control. For example, CBP uses export data to determine whether the merchandise ends up with unauthorized parties or parties that pose a threat to national security.

 

 

EEI Filing

Electronic Export Information (EEI) is the electronic version of Shipper’s Export Declaration (SED) form 7525-V. EEI provides export statistics to the U.S. Census Bureau and serves as an export control document for U.S. Customs and Border Protection. The EEI contains export information about a shipment moving out of the U.S.

 

How to File EEI in ACE

EEI filings are required for all shipments from the U.S., Puerto Rico or the U.S. Virgin Islands, between the U.S. and Puerto Rico, and from the U.S. or Puerto Rico to the U.S. Virgin Islands, also if the shipment meets the following criteria:

 

The shipment is valued at over $2,500 and sent from the same exporter to the same recipient on the same day.

The shipment, regardless of value or destination, contains items that require a license or permit.

The item, regardless of value or destination, is subject to the International Traffic in Arms Regulations (ITAR).

The shipment, regardless of value or destination, contains used self-propelled vehicles.

The shipment, regardless of value or destination, contains rough or uncut diamonds.

The shipment, regardless of value, is being sent to Cuba, Iran, North Korea, Sudan or Syria.

 

EEI Exemptions

Certain shipments do not require EEI filing. EEI filing is not required for shipments from the U.S. to Canada, unless the shipment is subject to ITAR, requires an export license or permit, or contains rough diamonds. Shipments valued under $2,500 by Schedule B number that do not require a license are exempt from EEI filing with exemption code NOEEI 30.37(a).

 

EEI is also not required for shipments going to American Samoa, Commonwealth of the Northern Mariana Islands, Guam, Howland Islands and Wake Island, or shipments from the U.S. Virgin Islands to the U.S. or Puerto Rico.

 

 

Who Can File the EEI?

 

The exporter usually files the EEI. It can be the U.S. Principal Party in Interest (USPPI) or the person who mainly benefits from the exported shipment: the USPPI’s authorized agent, or the authorized agent of the foreign buyer (also known as the Foreign Principal Party in Interest or FPPI).

 

An example of an authorized agent is a freight forwarder. The USPPI must provide a Power of Attorney (POA) or other written authorization (usually a Shipper’s Letter of Instruction) that shows what the freight forwarder is expected to do. For routed export transactions, the FPPI can provide the POA to the USPPI or freight forwarder.

 

While exporters can hire authorized agents to file the EEI on their behalf, exporters are ultimately responsible for the completeness, accuracy and timeliness of the information. Failure to transmit accurate and timely EEI may lead to heavy monetary penalties.

 

 

EEI Important Data Elements

 

Before filing EEI in ACE, it’s helpful to understand the following definitions:

USPPI EIN or ID No.: U.S. Principal Party in Interest "EIN" is the Employer Identification Number (Tax ID) if the shipper is a corporation. If the shipper is an individual, provide the Social Security Number.

 

Parties to Transaction: The parties involved in the export transaction. Indicate whether the shipper and the consignee are unrelated or subsidiaries of the same company.

 

Ultimate Consignee: The Ultimate Consignee is the end user of merchandise being shipped. Provide the

Ultimate Consignee only if it differs from the consignee on the bill of lading or waybill.

 

Country of Ultimate Destination: This is the country where the shipment will be used.

 

Value: Value is the selling price of the merchandise or cost if not sold.

 

Schedule B Number: This is the Commodity Classification Number or Harmonized Code Number.

 

D/F/ or M (Domestic or Foreign in AES): Indicates whether the merchandise is made or manufactured in the U.S. (domestic or D); or made or manufactured outside the U.S. (foreign or F).

 

License Number: To find out if you need to provide an export License Number or License Exception Symbol, go to the Bureau of Industry and Security website or call the U.S. Department of Commerce.

 

ECCN: The Export Control Classification Number (ECCN) is required for any item shipped under an export license or license exception symbol (except temporary export license exception) and most of no license required.

 

 

EEI Data Requirements

 

An export filing in AESDirect has four major sections: shipment, parties, commodities, and transportation.

 

Shipment:

Email response address

Shipment reference number

Filing option

Mode of transport

Port of export

Port of unlading

Departure Date

Origin State

Country of Destination

Inbond Code

Foreign Trade Zone (FTZ)

Import Entry No.

Routed Transaction indicator

USPPI and Ultimate Consignee relationship

Hazardous material indicator

 

Parties (USPPI, Ultimate Consignee, Freight Forwarder and Intermediate Consignee):

ID number type

ID number

IRS number

Company name

First and last name

Phone number

Complete address

Consignee type

Sold en route – Cargo will be sold while in transit

 

Commodities:

Export Information Code

Schedule B/HTS No.

Commodity Description

1st and 2nd quantity

1st and 2nd unit of measure

Origin of goods

Value of goods

Shipping weight

ECCN

License type code/license exemption code

Used vehicles indicator

Participating government agency data indicator

 

Transportation:

Carrier SCAC/IATA

Conveyance name/carrier name

Transportation Reference Number

Seal Number

 

 

 

EEI Filing Timeframes

 

The timeframe for filing EEI depends on the mode of transport and type of shipment. In general, items on the U.S. Munitions List (USML) must be filed earlier than items that are not on the list.

 

Non-USML Shipments:

Truck                                                     1 hour before the truck arrives at border crossing

Rail                                                         2 hours before the train arrives at the U.S. border

Ocean Vessel                                     24 hours before loading the cargo on the vessel

Air                                                          2 hours before scheduled departure

Mail                                                       2 hours before export

Other modes of transport            2 hours before export

 

 

USML Shipments:

Truck                                                     8 hours before the truck arrives at border crossing

Rail                                                         24 hours before the train arrives at the U.S. border

Ocean Vessel                                     24 hours before loading the cargo on the vessel

Air                                                          8 hours before scheduled departure

 

 

 

AESDirect

 

The legacy AESDirect system is now retired, and all exporters must file EEI in the refactored AESDirect in ACE. Exporters that will use AESDirect to file EEI must have an ACE account. After obtaining an ACE exporter account, you can access the web-based ACE Secure Data Portal and go to AESDirect. Exporters can also use AESDirect software provided by a CBP-approved vendor like Global eTrade Services (GeTS).

 

Once in AESDirect, provide all required information in the shipment, parties, commodities and transportation sections and submit the filing. The system will tell if you if you need to correct something. If the system accepts the EEI filing, you will receive an Internal Transaction Number (ITN). The ITN serves as proof that you have successfully filed the EEI. The ITN should be included on export documents to show the freight forwarder, CBP and shipping company that you have filed the EEI. For EEI-exempt shipments, provide the exemption statement.

 

GeTS helps exporters streamline EEI processing and save time with industry leading trade facilitation solutions. The GeTS AES web-based service allows users to enter EEI details quickly, receive an ITN within seconds, and produce supporting documentation. The AES XML Integrated Enterprise reduces time spent online and minimizes errors.

 

GeTS eManifest solutions feature a secure corporate account for enterprise users, 24/7 customer support (including expert assistance on customs compliance issues), streamlined and easy-to-use application that reduces data entry, multiple plans, and connectivity options. There are no extra charges for the set-up and no hidden fees. Visit our website to learn more about AES or to register for 30-day free trial.

 

 

Related Pages:

ACE eManifest

ACE eManifest US: How to Find the Right ACE Provider

How Can I File ACE eManifest?

Electronic Export Information (EEI) Filing

Automated Export System (AES)

AESDirect EDI & VPN Filing in 2016: Preparing for Legacy AESDirect System Phase Out

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