A dedicated Automated Export System (AES) filing solution is the best option for large businesses and high-volume exporters. Exporters may develop an AES filing solution in-house or purchase AES filing software from a service provider approved by U.S. Customs and Border Protection (CBP).
Information for Exporters
An exporter is defined as the principal person or business that is responsible for controlling the movement of merchandise from the U.S. to another country. Individuals or businesses moving goods out of the U.S. must comply with Foreign Trade Regulations (FTR) under the U.S. Census Bureau and customs requirements under CBP. FTRs enable the collection of trade statistics that form a critical component of U.S. economic indicators. FTRs also provide tactical data to CBP and the Bureau of Industry and Security (BIS) for trade monitoring and control.
Exporters use the AES to report Electronic Export Information (EEI) to CBP, the Census Bureau, and other government agencies. Required electronic export information includes details about the shipment, parties involved (exporter’s name, address and identification number, buyer/consignee), commodity (detailed description of goods, appropriate codes and classification, applicable licenses or permits), and modes of transport.
The U.S. Census Bureau uses EEI to compile export and trade statistics, and calculate the Gross Domestic Product (GDP) and other indicators. The CBP uses EEI mainly for trade monitoring and control. All goods valued at over $2,500 per Schedule B number being shipped to anywhere other than Canada and goods requiring an export license must be reported through AES in ACE.
Exporters or authorized agents may not need to file EEI in AES for shipments going to Canada or shipments valued at less than $2,500. If the exporter does not need to file export data for a certain shipment, the appropriate AES exemption statement must be provided in the filing.
Since 2016, exporters or authorized agents filing Electronic Export Information (EEI) to CBP via AESDirect or third party AES filing solution must do so by logging into their ACE exporter account. The legacy AES in the Census Bureau’s website has been retired, allowing for the transition to modernized export processing.
AES in ACE
The Automated Export System (AES) has successfully completed its transition from the legacy Census Bureau server to the CBP server in the Automated Commercial Environment (ACE). ACE is a modernization of customs tools and processes, with the goal of improving border safety and security while facilitating the movement of legitimate trade. When fully implemented, ACE will become the Single Window through which all transactions between the government and trading community will be processed.
Currently, exporters are required to transmit all electronic export data in AES ACE. This can be done through two main methods: AESDirect or AES filing solution from a third party.
In-House vs. Third Party Software
Businesses engaged in export and import work in a fast-paced environment under tight deadlines. The goal is to maximize efficiency while maintaining compliance with CBP regulations. An AES filing solution developed in-house or purchased from a CBP-approved IT service provider is an opportunity to improve processes.
In-House AES Software
In-house software development is ideal for businesses that need optimal customization and flexibility. AES accepts data programmed using the Customs Proprietary Record Formats or ANSI X.12. Detailed technical specifications for each format can be found on the Automated Export System Trade Interface Requirements (AESTIR) page. In addition to AES software, you must also build a connection to CBP via Electronic Data Interchange (EDI) or direct connection. With the costs of development, technology, infrastructure and labor, in-house AES software can be very expensive and time consuming.
AES Filing Solution from a Third Party
AES filing solution from a third-party provider is cost-effective alternative to in-house software development. Service providers in trade and logistics specialize in customs compliance, keeping up to speed with technology and regulatory changes to ensure business continuity. Many IT vendors understand the need to provide AES filing software with value-added services.
A typical third party AES filing solution not only helps exporters and agents submit EEI and other export data to customs, it also features advanced functionalities like integration with backend systems, data tracking and analytics, report generation, real-time notifications, and increased data visibility.
GeTS AES Filing Solution
Global eTrade Services (GeTS) is a global leader in trade facilitation. For decades, GeTS has helped government agencies, businesses, and trade partners improve operational efficiency and optimize regulatory compliance with industry-leading customs software and services. GeTS is a CBP-approved service provider offering AES and ACE Export eManifest software for U.S. exporters.
GeTS AES filing solution helps exporters transmit EEI to CBP quickly and securely. The GeTS AES Web-Based option allows clients to prepare and submit EEI filings easily over the Internet. Auto-validation ensures that mandatory fields are complete, and real-time dashboard reports keep exporters informed about the status of their shipments.
GeTS AES XML Integrated Enterprise is ideal for businesses that want to reduce the time spent online. It features industry standard real-time messaging and can be integrated with existing Enterprise Resource Planning (ERP) or backend systems. Both AES filing solutions come with multiple connectivity options, a secure corporate account, 24/7 customer support, and report generation capabilities.