Canada Border Services Agency (CBSA) released a notice on August 14, 2019 containing the changes to ACI eHBL post-arrival amendments, particularly updated guidelines for house bill, cargo and conveyance information. The notice is for carriers, freight forwarders, warehouse operators, service providers and agents who do business directly with the CBSA.
The following have been updated to reflect how and where the form is to be presented: Form BSF673 (House Bill, Cargo and Conveyance Manual Amendment Form Post Arrival - All Modes) and Guidelines for the Use of BSF673 – House Bill, Cargo and Conveyance Manual Correction Request Form – Post Arrival – All Modes.
The updates take effect immediately if post-arrival amendments need to be made to key data elements on primary cargo (all modes), house bills or conveyance transmissions. Also, if a cargo and/or conveyance arrival message was sent in error before the actual arrival, carriers, freight forwarders warehouse operators or their services providers must present a completed Form BSF673 in duplicate to the local CBSA commercial office.
Changes to ACI eHBL Post-Arrival Amendments and Form BSF673
All information submitted to the CBSA when declaring shipments must be true, complete and accurate. Sometimes, more accurate information does not reach the filer until a later time and after the document has already been transmitted to Customs. In this case, the filer can make corrections to the transmission as soon as the new information is known. Changes can be made any time before or after the arrival of the conveyance in Canada.
Filers who need to correct transmissions before the conveyance arrives in Canada can do so electronically without using a CBSA form. Filers who need to correct transmissions after the conveyance has arrived must use Form BSF673. Form BSF673 (House Bill, Cargo and Conveyance Manual Correction Request Form - Post Arrival - All Modes) is a manual amendment form for house bill, cargo and conveyance information after the conveyance has arrived in Canada.
Carriers, freight forwarders and other authorized agents use the form to make changes to previously submitted information post-arrival. Form BSF673 must be completed and signed by an authorized representative of the client before CBSA can process post-arrival corrections on key data elements.
Again, filers must submit changes as soon as they become aware that the old information is no longer accurate. Amendments must be transmitted electronically, except those identified by the CBSA as a key data element.
The following key data elements cannot be changed by the filer after arrival:
- Conveyance Reference Number (CRN) – Conveyance
- Cargo Control Number (CCN) – Cargo
- Customs Self-Assessment (CSA) Indicator – House Bill
- House Bill Cargo Control Number (HB CCN) – House Bill
- Previous Cargo Control Number (PCCN) – House Bill Close Message
Form BSF673 Required Data Elements
Filers can request corrections or deletions for all other information in the cargo, conveyance and house bill e-document. The following data are required in the form:
- Legal Business Name
- Operating Name
- CBSA Carrier Code
- Telephone Number
- Fax Number
- Email Address
Original Cargo Control Number/House Bill Number
Corrected Cargo Control Number/House Bill Number
Original Conveyance Reference Number
Corrected Conveyance Reference Number
House Bill Close Message Adjustment
CSA Indicator (Add or Delete)
WACM/CACM transmitted in error
Cargo Control Number/House Bill Number to be deleted
Conveyance Reference Number to be deleted
Reason for Request
Name of Signatory (print)
Position/Title and Company Name
Contact Phone Number
Third Party Consent (if representative is involved)
Signature of Authorized Officer
ACI eHBL Post-Arrival Amendments: Guidelines and Restrictions
- Form BSF673 can be used in all modes of transport by carriers, freight forwarders and/or their agents who are requesting a correction or deletion to a key data element in the electronic cargo, conveyance or house bill transmission post-arrival.
- Form BSF673 can only be used when filers are not authorized to correct the data themselves after the conveyance has arrived in Canada. For example, the form cannot be used to request changes before the conveyance arrives. Required changes before arrival must be transmitted without the CBSA's assistance.
- The form must be used by filers in all modes of transport who are requesting a correction or cancellation when the cargo and/or conveyance have been arrived in error. In this case, the WACM/CACM field will be used.
- Two (2) copies of completed Form BSF673 must be submitted to the local CBSA commercial office. Supporting documents (along with the completed form) is required if the filer needs to change the CSA indicator on a cargo document from a N to Y. Supporting documents relating to the changes may also be requested by CBSA officials.
- If the driver is waiting at the port and needs to make immediate corrections, they can present two copies of the form to port officials to be allowed to cross.
- Filers must provider a valid reason for the requested correction or deletion. The CBSA will check the request, complete the bottom section and return a copy to the filer. CBSA will retain the other copy.
- Carriers, freight forwarders or their agents must re-transmit the corrected replacement data within 5 business days.
- CBSA may conduct verification when filers request a higher than acceptable number of corrections or there are concerns that the manual correction process is being misused. CBSA will work with filers who have an unacceptable history of post-arrival amendments for education or compliance purposes.
Air and Marine MOT
Carriers, forwarders and agents in the air and marine modes of transport who want to amend transmissions post arrival with Form BSF673 must first update each cargo document to reflect the correct CRN before submitting the form to the CBSA.
What is an Electronic House Bill (eHBL)?
A house bill is a cargo control document submitted by freight forwarders for deconsolidated shipments or shipments that will be deconsolidated from another cargo control document. A house bill close message is a message provided by the freight forwarder to identify all house bills related to a consolidated primary cargo document or a consolidated House Bill document for closure purposes.
Amendments to a key data element in the electronic house bill post arrival for goods still under the control of the carrier, forwarder or warehouse operator are processed like normal, but if the cargo document has been acquitted, CBSA may request supporting documents such as a release request.
Filers requesting a change to arrival messages for cargo and/or conveyance that have been transmitted in error must complete Form BSF673 in duplicate and submit to the local CBSA commercial office, providing details in the WACM/CACM field.
GeTS ACI eHBL Solutions
Filers can use Electronic Data Interchange (EDI) software or the ACI eManifest Portal to submit secondary cargo data and House bill data and receive CBSA messages and manifest forwards sent by other Trade Chain Partners (TCPs). Most high volume filers prefer EDI software provided by a third party as it supports bulk filing and is more cost-effective.
Global eTrade Services (GeTS) ACI eHBL solution simplifies the filing process for freight forwarders, carriers and authorized agents. While amendments can’t be avoided, filers can make pre-arrival transmissions as accurate as possible. GeTS ACI eHBL features comprehensive validation and template creation to help reduce or eliminate errors. This ensures that e-HBLs submitted to Customs are complete and accurate.
GeTS ACI eHBL can be accessed online or integrated with existing systems for seamless processing. Our team of professionals are available to provide expert assistance 24/7 via phone, email or chat.
To learn more, visit our ACI eHBL page or contact us today.
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